01 Who we are
This policy is issued by SK Martial Arts & Fitness Academy (“SK Martial Arts”, “the academy”, “we”, “us”), a Goju Ryu karate academy based in Kolhapur, Maharashtra.
Front of Pinjar Galli, near Main Road, Shahu Colony, Kasaba Bawada, Kolhapur, Maharashtra 416006
Email: info@skmaindia.com
Phone: 860 523 4333
For India’s Digital Personal Data Protection Act, 2023 (DPDP Act), SK Martial Arts is the Data Fiduciary for personal data processed through our website, student/parent app, SK Dojo (centre operations app), and staff admin tools.
02 What this covers
This policy applies when you:
- Visit our public website, download the brochure, enquire, or leave an academy rating
- Register as a student or parent, or use the student/parent mobile app
- Use SK Dojo or the staff web panel as a sensei, instructor, or centre administrator
- Apply for a camp, event, or summer training programme
- Pay fees, receive invoices, or contact us about your account
Using these services means you have read this policy. Where a parent or guardian enrols a child, they accept this policy on the child’s behalf.
Training rules, fees, and liability sit in our Terms & Conditions.
03 What we collect
We collect only what we need to run the academy, confirm identity, keep students safe, and take payment.
| Source | Typical information |
|---|---|
| Enquiry / callback | Name, phone, optional email, programme interest, preferred class, message |
| Academy ratings | First and last name, star rating, feedback, registered mobile number |
| Student enrolment | Name, date of birth, gender, address, photo, email, mobile, belt, medical notes, previous experience, emergency contact, class and fee plan |
| Parent / guardian | Name, mobile, email, relationship to the student, account credentials |
| Staff accounts | Name, email, role, centre assignment, permissions |
| Training records | Attendance, class schedules, belt promotions, achievements, announcements |
| Fees & invoices | Fee structures, invoices, payment status, gateway references |
| Camps & events | Application details, T-shirt size, dietary preference, photo, UTR / payment screenshot where you upload one |
| Identity documents | Type and image of an ID document, if a centre asks you to upload one |
| Dojo media | Class, centre, and technique photos published by staff for the academy and apps |
We also collect technical data needed to keep sessions working: IP address, device type, browser, app version, crash diagnostics, and — if you allow notifications — a Firebase Cloud Messaging device token.
Medical notes, emergency contacts, and photos of children are treated as sensitive. We use them only for safety, class placement, and academy operations — never for marketing lists.
04 How we use it
- Respond to enquiries, arrange trial classes, and follow up by phone or email
- Create and approve student, parent, and staff accounts
- Run classes: attendance, belt path, achievements, and centre operations in SK Dojo
- Issue invoices, record fees, and process payments
- Administer camps, events, and summer training applications
- Publish approved ratings on the public website
- Send service messages — class updates, OTPs, welcome emails, and push notifications you have allowed
- Keep the platform secure, diagnose crashes, and understand aggregated app usage
- Comply with law, resolve disputes, and protect students on the mat
We do not sell personal data. We do not use student records to build advertising profiles.
05 Children & parents
Many of our students are under 18. Little Champs starts from age 4. A parent or legal guardian must provide accurate details and consent when a child is enrolled, rated, or registered for a camp.
Parent accounts can view the linked student’s classes, attendance, progress, and fees. Children should not create accounts without a guardian.
Under the DPDP Act, we process a child’s data only with verifiable parental consent, except where Indian law requires us to retain or disclose a record.
07 Payments
Online fee payments in the student app go through PhonePe. We receive payment status and a gateway reference so we can mark invoices paid. Card, UPI, and wallet details are handled by PhonePe, not stored on our servers.
For some programmes (including summer camp), you may upload a UTR number and a payment screenshot. Those files are stored so staff can verify the transfer.
08 Apps & devices
We operate two mobile apps:
- SK Martial Arts (student & parent) — attendance, belt path, invoices, announcements
- SK Dojo (centre ops) — staff tools for the floor and the office
If you allow notifications, we store a device token until you sign out, disable notifications, or the token expires. Crash reports and anonymous analytics help us fix bugs; they are not used to profile children.
09 Cookies & similar tech
The website uses essential cookies only:
- A session cookie so forms and staff login keep working
- A CSRF token to protect submissions
- An optional “remember me” cookie if a staff member chooses it
We do not run advertising pixels or third-party marketing cookies. The public site loads fonts from Google Fonts and icons from a CDN; those providers may see your IP address as part of delivering the file.
10 How long we keep it
- Enquiries — until the lead is closed, then a short operational archive
- Student & parent records — for as long as the student is enrolled, then as long as we reasonably need for fees, attendance history, belt records, and legal claims
- Camp applications — for the camp season and a follow-up period
- Payment records — as required for accounting and tax
- Device tokens — until removed or invalid
When data is no longer needed, we delete or irreversibly anonymise it where the systems allow.
11 Your rights
Subject to the DPDP Act and other Indian law, you (or a parent, for a child) may ask us to:
- Access the personal data we hold
- Correct inaccurate or incomplete details
- Erase data we no longer need to keep
- Withdraw consent where processing is consent-based (for example, optional ratings or marketing-style follow-up)
- Nominate someone to exercise these rights if you are unable to
Write to info@skmaindia.com or call 860 523 4333. We will respond within a reasonable period. Some records — invoices, attendance, grading — we may have to keep.
If you are not satisfied, you may also approach the Data Protection Board of India once the DPDP Act’s grievance process is fully in force.
12 Security
Accounts use hashed passwords and token-based sign-in for the apps. Staff access is limited by role and centre. Photos and documents are stored on our servers with access controls. No method of transmission is perfectly secure; please keep your password private and tell us if you think an account was misused.
13 Changes
We may update this policy when the academy, the apps, or the law changes. The “Updated” date at the top is the latest version. Continued use after a change means you accept the revised policy. Material changes will be flagged on this page or by email where we have an address on file.
14 Contact & grievance
For privacy requests, corrections, or a complaint, contact the academy:
SK Martial Arts & Fitness Academy
Front of Pinjar Galli, near Main Road, Shahu Colony, Kasaba Bawada, Kolhapur, Maharashtra 416006
info@skmaindia.com
Sensei Santosh Kshirsagar · 860 523 4333
Sensei Amol Kshirsagar · 735 032 7503
This policy is governed by the laws of India. Related training and enrolment rules are in the Terms & Conditions.